Atmus Filtration Technologies is committed to working with our suppliers to help achieve on-time, accurate payment. Please use the information provided here as your guide to preparing invoices to ensure that you are paid within negotiated payment terms.
Indirect is defined as all services and any products that are not assembled and shipped to an end customer (including tooling, chemicals, machinery, computers, gages, packaging, training, real estate, and prototypes, etc.)
Click the following links for more information:
Ensure that the purchase order (PO) & invoice match exactly
Submit a complete and accurate invoice
Respond to rejected invoices
Supplier Frequently Asked Questions (FAQ's)
Ensure that the Purchase Order (PO) & invoice match exactly:
Verify that all line items on the PO and invoice match exactly about item description, unit of measure and quantity, unit price, currency and supplier part number (if applicable).
If there are any discrepancies or changes, communicate with the requisitioner (identified on the PO) prior to invoicing to determine whether the PO should be corrected or the invoice changed to match the PO. The requisitioner name and phone number is listed on your PO under the "Contact" section.
Inconsistencies will result in the return of the invoice and/or the delay of payment.
Specific Requirements for Shipments Crossing the U.S. Mexico Border
Por favor lea el anexo para ver los requerimientos especiales
Submit a Complete and Accurate Invoice:
- The Atmus-issued PO number, beginning with the "INDF" prefix MUST be included on the invoice.
- Invoices should state the part number and/or a description of services provided over a specific period of time, as well as the PO number.
- The invoice must contain invoice lines that match the PO. No positive and negative line amounts may be included on the same invoice.
- Credits or adjustments for returned goods or services must be issued in the form of a credit memo.
- The invoice must also contain your company name, TAX ID or TAX Registration number and remittance details.
- For Mexican supplier’s the invoice must contain the legal company name and RFC number.
- Your supplier’s name must be the same as the name referred to on the PO. Inform the requisitioner or Indirect Purchasing sourcing manager of any changes to your supplier information, including supplier name or remittance address. Changes to supplier information require documentation in the form of a letterhead signed.
As part of continuous improvement at Atmus Filtration Technologies we are implementing a new electronic invoice scanning tool for more efficient processing.
Currently, we are beginning a transition to electronic processes that we will carry out in two stages. In this first stage it is essential that each electronic invoice is issued in a format where the text can be PDF Readable as this functionality ensures that the text within the PDF file can be identified and read by a file reader, which is the purpose of the new accounts payable tool.
Considerations when issuing your PDF invoices are as follows:
- Each PDF should contain one invoice (you should not merge two or more invoices into one PDF).
- The PDF should not contain a password.
- The PDF version must be 1.4 or higher.
- You may include multiple PDF documents in each email, either individual invoices or credit notes, with the restriction that the sum of all attached documents must not exceed 10MB (megabytes).
- The name of your PDF file must not contain any special characters (e.g.: # - ; + / / ¡ = ,)
- The file name must not contain any empty spaces at the beginning of the file.
- The first page of the PDF document must not be a blank page.
Respond to Rejected Invoices:
- Invoices may be rejected if one or more of the stated requirements are not met. The invoice will be returned without processing if there is no PO number on the invoice, if the PO is invalid or closed, or if the supplier name on the invoice does not match the supplier name on the PO. Incorrect information such as currency or pricing could cause a delay or a rejection.
- You should promptly correct the issue and re-send the invoice (using the same invoice number.)
- For Mexican suppliers: If you need to correct any information on your invoice you must notify by email to the requisitioner with the reason and obtain a cancelation approval then you may issue a new invoice to Atmus.
For questions on the status of invoices that you have submitted, please contact the regional Accounts Payable Department by clicking on the link below:
Contacts for Atmus Accounts Payable
To aid you in troubleshooting issues or beginning to work with Atmus, please view the Supplier Invoicing Frequently Asked Questions