Requirements for invoicing and payment terms
Direct Supplier Expectations
Atmus is committed to working with our suppliers to help achieve on-time, accurate payment. Please use the information provided here as your guide to preparing invoices to ensure that you are paid within negotiated payment terms. Direct is defined as all products that are manufactured and assembled into a product which is directly shipped to a customer (includes engine components, filters, turbochargers, generators, alternators, etc.)
Ensure that the Purchase Order (PO) & Invoice match exactly:
- Verify that all line items on the PO and invoice match exactly with regard to Atmus Item number, item description, unit of measure and quantity, unit price and currency and Atmus part number (if applicable).
If there are any discrepancies or changes, communicate with the sourcing manager prior to invoicing to determine whether the PO should be corrected or the invoice changed to match the PO. Inconsistencies could result in the return of the invoice and/or the delay of payment.
Submit a Complete and Accurate Invoice:
- The Atmus-issued PO number MUST be included on the invoice.
- Invoices must state a valid Atmus part number.
- The invoice must also contain your company name and remittance details. Your supplier name must be the same as the name referred to on the PO. Inform the requisitioner or Indirect Purchasing sourcing manager of any changes to your supplier information, including supplier name or remittance address. Changes to supplier information require documentation in the form of letterhead.
- The invoice MUST contain your Tax Registration number in PDF Readable format, address and full zip code.
UK invoices must also include Advice Note Number and VAT Registration Number. For suppliers in Great Britain who trade in a currency other than GBP – please show the sterling equivalent of VAT on your invoice.
Respond to Rejected Invoices:
- Invoices may be rejected if one or more of the stated requirements are not met. The invoice will be returned without processing if there is no PO number on the invoice, if the PO is invalid or closed, or if the supplier name on the invoice does not match the supplier name on the PO. Incorrect information such as currency or pricing could cause a delay or a rejection.
- You should promptly correct the issue and re-send the invoice (using the same invoice number.)
- For Mexican suppliers: If you need to correct any information on your invoice you must notify by email to the requisitioner with the reason and obtain a cancelation approval then you may issue a new invoice to Atmus.
For questions on the status of invoices that you have submitted, please contact the regional Accounts Payable Department by clicking on the link below: